Administrative Assistant (NOC 13110) Full Time

Business Profile
Your Dollar Store With More is a locally owned and operated Canadian franchise retail store located in Salmon Arm, British Columbia. The store operates as a general merchandise discount retailer, offering a broad range of affordable everyday products and seasonal merchandise to customers in Salmon Arm and the surrounding region.We are looking for an experienced Administrative Assistant as our key management team member. The successful candidate will create a brighter future for our company.

Job title: Administrative Assistant

· Salary: $26.15/ hour

· Number of vacancy: 1

· Work hours: 35 hours per week

· Location: Suite 280,1151 10 Avenue SW, Salmon Arm, BC

· Start date: As soon as possible

· Working Schedule: Morning,Day,Overtime available

· Term of employment: This is an indeterminate,permanent,full-time position

· Language: English

· Work setting: Retail/wholesale establishment/distribution centre

· Other benefits: Free parking available and team building opportunities

Responsibilities:

· Prepare, enter, edit, and proofread various daily business documents, including letters, invoices, purchase orders, inventory records, reports, and other administrative materials, ensuring accuracy and completeness.

· Answer telephone calls and respond to email inquiries. Receive, organize, and distribute incoming physical mail, emails, and other business documents, and coordinate internal and external communication.

· Assist in processing supplier orders, purchase documents, and receiving records to ensure timely product replenishment, and follow up on inventory restocking and inventory reports.

· Be responsible for ordering office supplies and certain store operational materials, and maintaining related inventory records to ensure smooth daily operations.

· Establish and maintain both manual and electronic filing systems, including procurement documents, supplier records, customer files, and daily operational documents.

· Collect and organize data to support store operational analysis and management decision-making.

· Schedule and confirm appointments, interviews and meetings for the employer, and record meeting minutes when required.

· Receive visitors, including suppliers, customers, and business partners, determine the purpose of their visit, and direct them to the appropriate person.

· Develop and improve office and store administrative procedures to enhance operational efficiency.

· Organize and maintain important store documents, including business licenses, lease agreements, insurance documents, and other key records. Maintain key store documents and assist with documentation for inspections and license renewals.

· Assist with posting job advertisements and provide orientation and training to entry-level employees when required.

Experience and specialization

Computer and technology knowledge
-Electronic scheduler
-Adobe Photoshop
-Database software
-MS Office
-Electronic mail
-Point of sale system

Job requirements
Education
Completion of a one- or two-year college program in administrative assistance, business administration, or another related field is preferred, or equivalent experience.

Experience:
At least one year of previous clerical or office administration work experience is required.

Skills
-Ability to work independently and support store management in a fast-paced environment.
-Ability to prepare correspondence, invoices, reports and other business documents.
-Proficiency in MS Office, electronic mail, point of sale system, database software, adobe photoshop and electronic scheduler.
-Knowledge of inventory and point-of-sale.
-Strong organizational, time-management and multitasking abilities.
-Ability to handle confidential business and employee information.
-Ability to maintain electronic and paper filing systems.
-Strong written and verbal communication skills.

Personality
-Can work in fast-paced environment and under pressure.
-Attention to detail.
-Tight deadlines.
-Ability to multitask.
-Excellent oral and written communication.
-Flexibility.
-Organized.
-Team player.
-Client focus.
-Reliability.
-Adaptability.
-Accountability.
-Efficiency.

How to apply
Please email your resume and cover letter to dollarstoresalmonarm@outlook.com .We encourage applications from newcomers and refugees, youth, Indigenous peoples, mature workers, and members of visible minority groups. Support is available to eligible candidates. We thank all applicants for their interest. However, only candidates who meet the qualifications will be contacted for an interview.

Applicants must submit a complete application including the following:
1. Job Reference Number:01 Admin
2. Cover Letter
3. Answers to Screening Questions:
-Are you available to start on the date listed in the job posting?
-Do you have experience working in this field?
-Do you have the required certifications listed in the job posting?
-Do you meet the language requirements listed in the job posting for the position?

4. Additional Documents That May Be Requested Later in the Hiring Process:
-Highest level of education and name of institution where it was completed
-References attesting to relevant work experience
-Copy of latest school transcript
-Letter of recommendation